Guide to ERP Implementation

Guide to ERP Implementation

It takes a lot of time and effort to implement an ERP system. Businesses that are looking to expand their workflows, processes, and functionality need this central system. As a company grows, there are more responsibilities.

Those responsibilities come with risks.

You should be looking for an ERP system that improves rather than slows down your business. Using a small list of features will stifle your business if you are growing. Considering everything on the line, it’s not surprising that companies hire ERP consultants to support the whole project.

Find out what you need to know to get started with an ERP system, whether you’re working with an ERP specialist or implementing one in-house.

What Is an ERP?

ERP stands for Enterprise Resource Planning, which is a set of software applications that businesses use to manage their operations.

Accountancy, inventory management, demand forecasting, manufacturing, human resource management, marketing, and project management are some of these activities.

Your business functions are integrated into one database with an ERP system. Furthermore, ERP software provides information integrity by enabling the flow of data between multiple business functions.

What’s the purpose of an ERP System?

The ERP system today plays a critical role in the functionality of all kinds of businesses. An ERP system optimizes and accelerates business processes in an organization since it forms an integral part of the business.

Therefore, companies that implement the right ERP can gain an advantage over their competitors, while also growing their business. An effective ERP implementation can greatly enhance your business and save you a substantial amount of money and time over time.

ERP solutions can be tricky to find if you want them to meet your business’s unique needs.
But that is only half the battle.

A well-designed implementation plan is a key to success. Our step-by-step instructions will show you how to do just that.

11 Steps to an Effective ERP Implementation

ERP projects are all unique. If you want your ERP implementation to be successful, you still need to follow a few general rules and essential steps. While integrating an ERP into your new business strategy, you can keep your budget within reason using these 11 effective tactics.

The following steps may overlap to some degree before we get started. There may also be times when you need to complete more than one step at the same time. The following roadmap will, however, help you avoid the common pitfalls and implement your ERP more quickly.

1. Select an ERP selection team

A successful ERP rollout depends on selecting the right team. If your employees represent these functional areas, you should identify good communicators among them:

  • Production
  • Quality assurance
  • Marketing and Sales
  • Finance
  • Planning and Scheduling
  • Information Technology (IT)
  • Service to customers

It’s also necessary to hire a competent project manager who has successfully implemented ERP systems in the past. An experienced ERP specialist can fill the role, or you can choose someone from your IT department. The person who deploys these complex systems must have some experience.

2. Determine the problem

ERP software can solve a wide range of challenges facing organizations, but first, it is important to identify the correct objectives.

To understand why ERP software is necessary, analyse your KPIs. Evaluate and document any challenges you face within your organization. Determine your top priorities based on your findings.

3. Determine Your Budget

Your budget and timeline need to be established. Enterprise resource planning is not a one-time purchase. Rather, you must consider upfront costs (development, implementation, customization, etc.) and ongoing costs (support, training, user access).

4. Choosing the Best ERP System for Your Business

Aberdeen Group reports that ERP systems that provide accurate and timely information can cut administration costs by 22% and operational costs by 23% for small and medium-sized businesses.

It is possible to save a lot of money through efficiency. Therefore, you should evaluate the options first and then select the system that best suits your specific business requirements.

A certified ERP consultant can assist you with this process or perform the research on your behalf. Assess your current and future business needs when evaluating available options.

Cloud ERP solutions are currently more popular than traditional ERP systems. As your business grows, it can meet future requirements due to its flexibility.

Try to find comparisons that compare side-by-side ERP software reviews on websites that provide unbiased reviews. Also, search for videos and screenshots related to the software you are considering. By doing so, you can better imagine the software as an integral part of your business.

To narrow down your options, you should limit them to four at the end of your search. Once you have identified those differences, you need to determine which platform can meet your core business requirements. Finally, you should request live demonstrations and analyse these options in-depth before choosing the most suitable one for your business.

5. Develop an ERP implementation plan

Now we must think about how the implementation will proceed. It is up to you to determine when and how you are going to implement your ERP system. Among the three options are:

  • Implementation of the Big Bang: It all happens at once, as all functional areas go live at the same time upon implementation of the new ERP system. An ERP can be launched more cost-effectively and faster when this approach is applied. This method, however, involves a significant amount of risk.
  • Rollout in phases: ERP solutions are implemented section by section or step by step. Putting this method into practice will take a long time. Additionally, you may experience issues when transferring data between the previous and new systems.
  • Parallel Implementation: It is possible to run both the old and the new ERP systems in conjunction and to transition slowly from one to the other. As you need to support both systems, this method is the most expensive, however, it is also the most secure. If you are determining which implementation method would be most suitable, consider your budget, timeframe, and the amount of training needed.

6. Plan to switch ERP systems

During ERP implementation, you’ll need to inform employees of possible changes in processes and responsibilities, along with timelines for implementation. Make sure all employees are engaged in the transition process as soon as possible.

Analysis of your current data is also a good idea. Data sets that must be transferred to your new ERP system should be identified as necessary and most important. You should ensure the data is accurate before passing it on. Then you can determine whether or not your ERP implementation has been successful.

As well as checking the ERP software’s compatibility and scalability, you need to check the infrastructure where it will be installed.

7. Customization

A specific industry’s ERP software is designed according to its needs. There is often no need for customization. Nevertheless, it may be necessary to hire an ERP developer for customizing the system and adding features to fit your business process.

Early in the process, you ought to consider whether you’ll require it, so you can plan your budget accordingly.

8. Provide training.

Your employees need to learn how to use the new ERP software most cost-effectively after you launch your new ERP system. ERP training should take place both in groups as well as personally. Moreover, consider e-learning methods and in-person training.

You must train your staff for the ERP implementation process to be successful. When your team doesn’t adapt to the new technology, it has a much higher chance of failing. In addition, you could expose your company to shadow IT instances, putting its data at risk.

9. Test the ERP System

The testing of your new system should be done diligently and with patience. The aim is to ensure that all data is transferred smoothly. You should also ensure there are no gaps in data transmission. Additionally, you need to find and fix all bugs found during routine operations.

You will better understand your new ERP system’s strengths and weaknesses if you test it thoroughly. So, you’re able to determine where improvements are needed and where new applications, systems, and processes can be implemented to address those issues.

10. Go Live

It’s time to put the new ERP system into production after it has been correctly configured and tested. Once the system goes live, you still have work to do. Once the system is live, you will need to perform additional functionality testing to ensure the system is fully functional.

11. Get Additional ERP Support

It is important to pay attention to an advanced ERP system after it is installed. Maintain your system by performing regular updates and contacting your support team when needed. This makes sure that your ERP continues to serve your business’s goals and needs.

Challenges of ERP implementation

Any business that decides to implement an ERP system is taking a big leap of faith. Implementing the ERP system is a lengthy process, which we’ve illustrated. This can also lead to lots of challenges for the company. When you deploy an ERP for your growing business for the first time.

You can run into issues with ERP implementation practically at every stage due to its complexity. It is difficult to determine your objectives and choose the right software when many options are available.

The worst thing is, you may realize your hardware infrastructure is outdated and cannot support a new ERP system. It is also possible that you fail to provide your employees with the right training, causing them to fail to adapt to the new system. Furthermore, there is the risk that you could exceed your established budget and not have a clue what to do.

You don’t need to be a big corporation or a small family-owned business to benefit from the benefits of digital marketing. It is very difficult to predict the ability of your business to adopt a new ERP system simply because these systems are so complex.

Failure Rate of ERP Implementations

The implementation of a new ERP system (or an upgrade to the old one) is often unsuccessful for many companies. A few ERP failure statistics are as follows:

  • ERP implementations fail in almost half the cases.
  • The implementation of ERP takes longer than expected 57% of the time.
  • A majority of ERP systems run over budget.

Doesn’t it look scary?`

The Reasons ERP Implementations Fail

Some businesses wonder why ERP implementation fails so often. It is because there are many reasons. Our experience shows the following reasons for ERP implementations failing:

  • An improper plan:Such a large project requires a detailed plan. Frequently, plans are not precise or realistic. Organizations may miscalculate how many changes they will have to make. The alternative is that they develop broad plans based on highly general assumptions.
  • Excessive customizing:The ERP software you choose should be customized to make your business more efficient and effective. However, customization adds risk and costs to any ERP implementation. Taking the time to determine the benefits of customized features is a vital step.
  • A lack of testing:Several systems and platforms make up advanced ERP software. Even one small mistake can lead to major business failure. Comprehensive testing helps guarantee the compatibility of software and the functionality of systems. Before the system is fully deployed, you should perform testing to discover any potential problems and fix them. Otherwise, you may encounter an unplanned expense.

An ERP consultant is the answer to painful project management

Good business analysts are the foundation of any successful ERP project. Business analysts are tasked with identifying business needs and setting goals by performing an enterprise analysis. By deconstructing business processes, they can identify opportunities for improvement and help you improve them.

1. ERP Developer: Adjusts Your System to Your Needs

ERP developers make the ERP system suitable for your needs by extra coding and customization. You can tailor an open-source system to fit the industry requirements and add new features if you choose to implement an open-source system. A system designed for your industry can give you an advantage.

2. Ensure smooth data exchange with an ERP Integration Specialist

One of the most challenging steps in your ERP project is integrating the new ERP modules with your existing CRM system. Our ERP integration experts will help you select the most appropriate approach from the typical implementation options, such as swivel chairs, point-to-point integrations, adapters, or custom applications.

3. ERP Migration Specialist: Transfer Data Seamlessly

We already have a lot of data at our fingertips – customer names, invoices, and purchase orders, among others. Transferring data without losing it is crucial. However, the data has to be clean. A data migration strategy will be defined by ERP migration specialists so that transferred data is compatible with the new system.


You can increase your chances of success and avoid common pitfalls by bringing a solution provider on board as early as possible. Many solution providers specialize in specific products, and they handle the purchase, deployment, and initial setup of ERP software. Microsoft certified partners, for example, specialize in Microsoft’s products and have experience deploying the company’s solutions. As a result, they have demonstrated competence and expertise.

If your budget allows the extra expense of hiring an expert to facilitate the process may be worth it if it means a faster, easier deployment.